On the previous page the database structure was described - only 9 fields are in this small database. Most likely the program you are using right now will have many more fields, but 9 fields are enough to learn with.


It is assumed that you have your database program open at this point, and have selected the reports manager from it's pulldown menu. This will display a screen similar to this:




This is the "Reports Manager" screen. It keeps track of all the reports that have been designed for/by you for this database program. As shown above the reports are saved in a subfolder named REPORTS; the category for this report is "Report On Name". The category name will be different for your program, but the remainder of the screen will look the same.


Reports you create are saved as individual files with a file extension of *.RPT in the \REPORTS folder where your database program is installed to. The display above will show detailed information about the reports (date/time of creation, file size).


Depending on the complexity of your database program there may be several categories displayed above, with multiple reports created for each category. Because the Reports Manager uses a "tree" style browse you can easily expand/contract the "tree" branch to locate the desired report.


Beneath the browse area are various buttons that allow you to print the highlighted *.RPT report file, expand/contract the reports "tree", create a new report, change the highlighted report, delete the highlighted report and close the Reports Manager window.


To create a new report click the INSERT button. This will display the Report Formatter screen that allows you to create/modify the actual report.